Environmental Policy

1. Purpose and scope

This policy sets out how Osprey Consulting Limited ('Osprey', 'we') manages the environmental impact of its business. It is written to be proportionate to what we are: a UK consultancy with two directors and no other employees, no offices or other premises, and a service delivered remotely using laptops and cloud-based software.

We publish this policy on our website and provide it to customers and prospective customers on request. It applies to both directors of Osprey and to any approved contractor engaged on Osprey business. In this document, 'personnel' means any of those people.

We have deliberately not adopted the language of a formal environmental management system. We do not hold ISO 14001 certification and we do not maintain an equivalent framework. For a business of our size, an honest description of our impact and a small number of commitments we will actually keep is more useful than a system we could not meaningfully operate.

2. Our environmental impact

Our impact is small, and it arises in four places:

• Energy used in the homes from which our directors work. We occupy no offices, warehouses or other premises, and we operate no vehicles.
• The manufacture, use and eventual disposal of the laptops, monitors and peripherals we use to deliver our work.
• The energy used by the cloud services and data centres on which our software and storage depend. This is an indirect impact, controlled by our suppliers rather than by us.
• Travel to customer sites, which is occasional. Our services are delivered remotely by default, and our customer agreements record that meetings and workshops are conducted remotely unless otherwise agreed in writing.

We consume no raw materials, we hold no stock, and we produce no physical product. We carry out no manufacturing, logistics or construction activity of any kind.

3. Our commitments

Remote-first delivery. We deliver our services remotely by default. This is a commercial choice as much as an environmental one, but its effect is to remove daily commuting and most customer travel from our footprint. We will continue to work this way.

Travel. Where travel to a customer site is genuinely necessary, we will travel by rail in preference to air or car wherever that is practical. We will not fly within the United Kingdom on Osprey business where a rail journey is a reasonable alternative.

Equipment. We buy IT equipment only when we need it, and we keep it in service until it reaches the end of its useful life rather than replacing it on a fixed cycle. Where a suitable product with a high recycled content is available, we prefer it. For peripherals and other non-essential equipment, such as docking stations, monitors and cables, we buy refurbished units wherever that is practical. When equipment is retired, we dispose of it through a WEEE-compliant recycling route, or we donate or resell it where it remains serviceable. Devices are securely wiped before disposal.

Energy. Where the choice is available to us, we will select renewable electricity tariffs for the homes from which we work.

Paper. We work digitally. We print only where a customer or a regulator requires a physical document.

4. Sustainable procurement

Our supply chain is short. It consists principally of software and cloud service providers, professional advisers, and occasional purchases of IT hardware. We buy no goods for resale and we hold no inventory.

Where we buy physical goods, which in practice means IT equipment, we prefer products with a high recycled content, and we buy refurbished units for peripherals and other non-essential items rather than new ones.

When we select or renew a significant supplier, we consider that supplier's environmental credentials alongside price, quality and suitability. In practice this means we prefer providers that publish environmental commitments and report on their progress, and we give weight to the energy sourcing of the data centres on which our cloud services run.

We do not impose environmental conditions on our suppliers by contract. A business of our size has limited influence over large software and infrastructure providers, and we prefer to state that plainly rather than claim leverage we do not have.

5. Climate change

Our direct greenhouse gas emissions are very small. They consist mainly of the energy used in home working and of occasional rail travel. Our indirect emissions arise principally from the cloud services we use and from the manufacture of the IT equipment we own.

Our approach to mitigation is the one set out in section 3: to work remotely, to avoid unnecessary travel and to take the train when travel is needed, and to extend the working life of the hardware we own.

We have not set a quantified carbon reduction target and we do not calculate a carbon footprint. At our size, such a figure would be dominated by rounding and by the incidence of a single customer engagement. We would rather publish no number than publish one we cannot stand behind.

We keep this position under review. If Osprey grows, or if our circumstances change, we will reconsider whether formal measurement becomes proportionate.

6. Targets and review

We express our commitments qualitatively rather than numerically, for the reasons given in section 5. Our current commitments are those set out in sections 3 and 4: remote-first delivery; rail in preference to air or car; equipment retained to the end of its useful life and disposed of responsibly; a preference for products with a high recycled content and for refurbished peripherals; renewable energy tariffs where the choice is ours; and environmental credentials considered in the selection of significant suppliers.

This policy is reviewed by the directors at least annually, and following any material change to how Osprey operates. Each review considers whether our commitments remain accurate, whether they remain proportionate, and whether anything has changed that would make formal measurement worthwhile. The outcome of each review is recorded and dated.

7. Responsibility and raising concerns

Both directors are jointly accountable for environmental matters at Osprey. Day-to-day ownership of this policy sits with Mark Hart.

Any person, whether part of Osprey, a supplier, a customer or a member of the public, who has a concern about our environmental conduct may raise it with either director at contact@ospreyconsulting.co.uk.

8. Approval and review

This policy has been approved by the directors of Osprey Consulting Limited (Mark Hart and Charlotte Hart). It is published on our website at www.ospreyconsulting.co.uk and will next be reviewed by 8 July 2027.